Kali Vu

About

EVENT PRODUCTION | PROJECT MANAGEMENT Creative and results-driven producer with 6+ years of experience managing complex productions, coordinating with vendors, and delivering high-quality creative assets. Adept at fostering relationships, managing multiple projects simultaneously, and ensuring operational excellence. Demonstrates strong attention to detail, effective communication skills, and a passion for branding and creative execution.

Experience

• Executive Assistant · Hail Specialists05-01-2024

  Manage travel arrangements, including flights and accommodations, ensuring seamless operations and time optimization. Oversee time tracking and process payroll to ensure accurate compensation and compliance with company policies and deadlines. Collaborate with teams and external partners to track deliverables, monitor goals, and ensure timely repairs. Act as the primary point of contact for internal and external stakeholders, fostering strong relationships and clear communication to resolve issues promptly.

• Event Producer · otherworld event production + design03-01-2020 – 05-01-2024

  Orchestrated end-to-end event production, exhibiting expertise in strategy, management, and meticulous attention to detail. Managed administrative logistics encompassing contracts, payments, bookings, and promotions, ensuring seamless execution. Effectively communicated project scope, schedules, and deliverables to clients and internal teams. Fostered strong client relationships, ensuring that all client's needs were heard, understood, and addressed promptly.

• Senior Administrative Assistant · AmeriHome Mortgage Company, LLC07-01-2020 – 03-01-2023

  Recognized as the 2020 Q4 & 2021 Q3 Task Master for outstanding performance and excellence from a supporting role. Coordinated 5 quarterly Town Hall events involving 6 presenters, 300+ attendees, and budgets up to $15,000. Spearheaded the Social Committee in organizing engaging virtual events. Organized 300+ employees in a shared employee tracker. Implemented office space planning to ensure compliance with social distancing measures, exhibiting adaptability and foresight. Completed Onboarding, Offboarding, and Leave-of-Absence tasks in JIRA.

• Event Assistant · A GOOD AFFAIR WEDDING & EVENT PRODUCTION06-01-2018 – 06-01-2022

  Assisted in the coordination of event detail and decoration to ensure photo readiness. Registered guests at check-in. Oversaw the quality control, safety, and effectiveness of installations. Returned venues to their original condition. Ensured all items brought to the event were packed at the end of the event.

Education

• UC IrvineBachelor of the Arts, Women's Studies, Film & Media

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