Mayra Ramirez

About

With a Bachelor's degree in International/Global Studies from Sonoma State University and a student exchange experience at Universidad del Sagrado Corazón, this professional has cultivated a robust career in procurement and administration. From 2016 to 2019, they excelled as a Project Buyer at the College of Marin, managing procurement for $265 million in construction projects. Their expertise in RFx processes, contract negotiations, and cost analysis ensured project success and regulatory compliance. Prior to this, they served as an Administrative Assistant III in Facilities Planning, where they streamlined workflows and managed budgets. Their career began at the Drug Abuse Alternatives Center, where they honed skills in data management and customer service. Fluent in Spanish, they effectively engage with diverse stakeholders, enhancing communication and operational efficiency.

Experience

• Project Buyer · College of Marin01-01-2016 – 01-01-2019

  Managed the procurement and bidding process for construction projects valued at $265 million, ensuring adherence to budgetary and regulatory constraints. Oversaw end-to-end RFx processes, including developing RFx documentation, managing vendor submissions, and evaluating compliance. Led contract negotiations for cost and fixed-price contracts, ensuring favorable terms and alignment with project goals. Conducted cost/price analysis to assess reasonableness and ensure regulatory conformance in vendor proposals. Handled all contract administration functions, including pre-award and post-award activities, ensuring vendor and contractor compliance with contractual provisions. Provided expert advice to management on complex procurement issues, ensuring alignment with institutional policies and project goals. Collaborated with vendors, contractors, and internal stakeholders to streamline procurement activities and ensure timely project execution. Analyzed RFP requirements, edited, and rewrote proposals to meet organizational standards and ensure clarity in communication. Developed procurement templates and boilerplate text for consistent and efficient project documentation. Identified and implemented cost-saving strategies, optimizing procurement processes without compromising quality or supply assurance.

• Administrative Assistant III: Facilities Planning, Maintenance & Operations · College of Marin03-01-2012 – 01-01-2016

  Provided comprehensive administrative and secretarial support to the Director of Maintenance & Operations and a team of 43 staff members. Managed the department's budget reconciliation, ensuring accuracy and adherence to financial policies and procurement guidelines. Processed purchase orders, reviewed vendor invoices, and ensured timely payments, maintaining compliance with procurement policies. Coordinated and scheduled department activities, including meetings, calendar management, and event planning. Maintained and organized project documentation and records, ensuring accessibility, confidentiality, and compliance with institutional guidelines. Streamlined departmental workflows, improving operational efficiency through process improvements and effective task prioritization. Collaborated with cross-functional teams, including finance, procurement, and external vendors, to support department operations. Utilized Spanish fluency to enhance communication and foster engagement with diverse stakeholders and staff.

• Administrative Assistant · Drug Abuse Alternatives Ctr04-01-2006 – 03-01-2012

  Experienced professional overseeing daily operations. Skilled in statistical report analysis, coordinating agency records, and ensuring accurate data entry. Proficient in training personnel on SWITS, preparing client file listings, and managing client fees. Acts as a liaison with external agencies, upholds confidentiality guidelines, and provides excellent customer service. Strong communication skills and adept at administrative duties.

Education

• Sonoma State UniversityBachelor's, International/Global Studies
• Universidad del Sagrado CorazónStudent Exchange Program

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