Caitlin Chaparro

About

Hi there! I’m Caitlin, a Virtual Assistant with a year and a half of experience supporting busy entrepreneurs behind the scenes. I’ve helped coaches, marketers, podcasters, and local service-based businesses stay organized by managing their inboxes, keeping calendars in check, handling admin tasks, and even supporting blog content and travel planning. I’m someone who loves creating structure, staying on top of details, and learning new tools — lately, I’ve been diving deeper into AI to expand how I support clients. I’m passionate about helping small businesses run more smoothly so founders can focus on the big-picture work they love. Outside of work, I’m usually exploring new cities/countries, checking out coffee shops, or trying out random recipes. I’m curious, adaptable, and all about making life easier for the people I work with. That’s a little about me! If you’re ready to stop juggling everything on your own, I’d love to be the support system your business has been missing.

Experience

• Executive Assistant · CJ Media Solutions, LLC2025-02-01 –

  At CJ Media Solutions, I support the team by managing day-to-day scheduling, sending calendar invites, setting client appointments, and handling light research tasks. My role helps keep operations running smoothly by staying organized, proactive, and detail-focused behind the scenes.

• Onboarding Specialist · Graystone Trading LLC2025-02-01 –

  At Graystone Premium, I support the onboarding experience for new trading students to ensure everything runs smoothly from day one. My role includes joining onboarding calls, creating and updating documents, maintaining our CRM (GoHighLevel), and making updates to our course platform on Kajabi. I also handle miscellaneous tasks as they come up and act as a key point of communication between team members—making sure everyone stays aligned and students get the seamless experience they deserve.

• Executive Assistant · ChannelSpring2024-12-01 –

  At Channel Spring, I support the team with calendar management, blog writing, and creating LinkedIn posts. I also assist with developing and refining social media strategy to help boost visibility and engagement. My work helps the brand stay consistent, organized, and aligned with its content goals.

• Virtual Assistant · BOLD CEO2024-08-01 – 2025-06-01

  In my role as a Virtual Assistant at BOLD CEO, I successfully managed event planning, calendar scheduling, and appointment setting remotely. I also handled email communication and coaching calls, ensuring seamless operations for the company.

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