Charlen Ellis
Project Coordination & Documentation Specialist | Operations & Strategy
Houston, TX · <10 hrs/week
About
Detail-oriented operations and project coordination professional with experience supporting regulated workflows across infrastructure, financial services, technology, and events. Demonstrated ability to manage documentation, track deliverables, coordinate stakeholders, and maintain compliance across multiple concurrent projects. Known for strong organizational skills, accuracy, and the ability to support field-facing and administrative teams in fast-paced environments.
Skills
Experience
- M&A Transaction Coordinator · Xcept AI — Remote (Contracting)2025 –
Supported merger and acquisition transaction workflows by coordinating documentation, approvals, and internal handoffs; maintained structured records for transaction milestones, deliverables, and compliance requirements.
- Operations Coordinator · Prosperity Capital2020 – 2025
Coordinated internal workflows across teams while maintaining accurate records and documentation; reviewed, processed, and tracked loan files, verifying accuracy, completeness, and compliance prior to submission.
- Venue Manager · SpaceBar Events Venue2019 – 2020
Coordinated event logistics including scheduling, vendor communication, and operational readiness; managed contracts, invoices, and event documentation to ensure accurate records and smooth execution.
- Technical Writer · Bell Helicopter2019 – 2019
Created, edited, and maintained technical documentation supporting engineering and operational processes; ensured documentation accuracy, version control, and compliance with internal standards and regulatory requirements.
Education
- University of TennesseeAS, Engineering
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