Jessica Brooks
Your career professional who has touched many positions that gave me a lot of different experiences. Ms. Can Do Anything.
Washington, DC · 20-30 hrs/week
About
I have an expansion of years as your executive assistant to the C-suite executives, to assisting with Human Resources processing and onboarding, to managing projects and implementation. I'm a fast learner, people person, and very flexible and adaptable.
Skills
Experience
- Executive Assistant/Administrator · NIH08-01-2021
• Managed complexed calendar support for the Director and Deputy Director of Therapeutic Development Branch, which included sending and responding to up to 40 - 50+ emails daily, demonstrating a mastery of written communication and attention to details. • Processed on average of 6– 8 hiring packages monthly for the onboarding of Fellows and Summer Interns for department research programs and laboratories. • Arranged travel for 20 – 25 staff members using Concur (CGE) and vouching all travel for government reimbursements. • Tracked, recorded, and placed 10 or more orders in POTS for approved manuscripts and conference costs. • Authored templates for staff requests for meetings, travel, and department inquiries.
- Executive Assistant · NASA05-01-2019 – 06-01-2021
• Managed calendar and daily schedules for the Director of Headquarters Operations and the Deputy Director. • Prepared travel itineraries, vouchers, and all domestic and international travel for the Director and Deputy Director. • Generated a weekly report from Service Now on open tasks orders and I also tracked those requests through the system to ensure timely and efficient responses. • Edited all internal and external documentations such as meeting agendas, PowerPoint presentations, department reports, SoPs, and weekly updates.
- Executive Assistant to the CEO, COO, & CEO Emeritus · Charles E Smith09-01-2017 – 12-01-2019
• Managed complexed scheduling and calendars of the CEO and COO by scheduling meetings, appointments, time blocks to work on deliverables, reviews, and other requests. • Worked very closely with the Board of Governors and Housing Committees members by providing reports, data numbers, feedback, and completing requests. • Prepared the required daily resident Census reports and statical uploads to the Intranet for visibility. • Planned and coordinated meeting logistics and distributed/filed meeting packets for all Board of Governor meeting, Board Committee, and other administrative meetings supported by the CEO or COO. • Recorded and transcribed Board and select Board Committee meeting minutes as assigned.
Education
- University of Maryland, College ParkBA, English
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