Calla Dixon

About

Detail-oriented project and operations professional with 5+ years of experience coordinating events, managing logistics, and supporting business operations across healthcare and nonprofit settings. Experienced in running tournaments and fundraising events, tracking budgets and data, and working with different teams to keep projects moving. Background in healthcare administration, reporting, and community-focused work.

Experience

• Freelance Administrative & Digital Support · Independent05-01-2024

  Designed and managed Shopify e-commerce stores, including product listings, print-on-demand integrations, and order tracking. Maintained accurate records of transactions, inventory adjustments, and vendor communications. Maintained detailed spreadsheets and financial records for daily operations. Created lesson plans, digital products, and advertising content for organizations, ensuring clear deliverables and alignment with client goals. Provided virtual administrative support including scheduling, correspondence, and database management. Managed daily store operations including preparing products, handling sales, and serving customers in a fast-paced environment Tracked inventory and adjusted production based on daily sales to reduce waste and maintain stock levels Handled cash, processed transactions, and maintained accurate daily financial records Took and fulfilled custom and bulk orders (including party orders), coordinating timing and preparation Communicated directly with customers in person and by phone to manage orders and resolve issues Assisted with training new employees and maintaining consistent workflow during busy hours

• Project Coordinator | Event Operations | Heathcare Administration · Next Level Baseball Academy04-01-2018

  Event & Operations Coordinator (Contract/ Family Business) Coordinated and executed youth tournaments and large-scale events, managing scheduling, logistics, and participant operations from planning through completion Managed event finances including registration payments, cash handling, and profit tracking across multiple events Organized game schedules, team logistics, and real-time adjustments to ensure smooth tournament execution Developed Excel-based tracking systems for athlete performance data, enabling reporting for college recruiters and coaches Led fundraising initiatives including golf tournaments supporting Native American communities, securing sponsorships and coordinating vendor relationships Managed event platforms (including Brushfire) to oversee ticketing, communications, and financial reporting Created marketing materials and social media campaigns to promote events and increase participation Coordinated procurement of equipment, merchandise, tents, and supplies to support event operations

• Office Administrator / Front Desk · Gonstead Physical Medicine11-01-2022 – 05-01-2024

  Managed scheduling for a high-volume patient practice, ensuring accuracy across medical and billing records Tracked basic KPIs and helped provide data to support business growth across multiple locations Coordinated with insurance providers on claims, billing codes, and compliance requirements Maintained organized patient files, databases, and financial records with strong attention to detail Supported daily office operations and assisted management with administrative tasks Worked directly with patients to discuss care plans, answer questions, and provide a welcoming and supportive experience

• Operations & Sales Associate · Paleta Bar02-01-2022 – 11-01-2022

Education

• University of New MexicoBachelor of Business Administration, Business Administration

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