Ellen Dracos

About

With over 23 years of experience, I have developed strong expertise in administrative support, design, marketing, event management, cost tracking, and onboarding. I excel in creating marketing materials such as brochures, business cards, newsletters, and more. My administrative skills include managing correspondence, proposals, and databases. Additionally, I have a solid background in travel and event management, ensuring seamless arrangements and execution. Specialties include Adobe Acrobat, Adobe Photoshop, AutoCAD, and Microsoft Office suite.

Experience

• Cost Analyst · Xcel Energy2023-12-01 –

  As a Cost Analyst at Xcel Energy, I specialize in managing and optimizing financial resources, particularly in the context of storm and emergency response scenarios. My role involves analyzing and forecasting costs to ensure that budgets are effectively allocated and spent during critical situations. I collaborate with cross-functional teams to track expenses and provide actionable insights that drive financial efficiency across the organization. With a keen eye for detail and a deep understanding of the energy sector, I contribute to Xcel Energy's commitment to delivering reliable services while maintaining fiscal responsibility, especially in times of crisis.

• Owner / Executive Virtual Assistant · Remote Assistance & Design2009-11-01 –

  Much of today’s business operates outside of the traditional office. Business owners, entrepreneurs and busy professionals don’t always need full time, on-site Administrative Assistants. Virtual Assistance is the practical solution for businesses everywhere.

• Parent Program Advancement Coordinator · Clearview Girls Academy2022-03-01 – 2024-09-01
• Marketing Assistant · PMCS2008-08-01 – 2009-02-01

  Participated in creating marketing collateral, including corporate brochure. Assembled marketing collateral for distribution for prospective clients. Event planning- Coordinated an out of state event, including invitations, travel arrangements, and catering.

• Senior Project Assistant directly to President and Operations Manager · PMCS2008-08-01 – 2009-02-01

  Responsible for producing and maintaining Cost tracking for various projects. Review every report and timesheet from each inspector to ensure correct hours, correct charges, proper grammar, and adequate detail. Direct contact with inspectors to correct any field report or timesheet issue. Acted as purchasing agent for office operations. Placed inspectors in apartments near projects, researched and negotiated pricing.

• Senior Project Assistant · RCI Consultants, Inc2007-04-01 – 2008-08-01

  Responsible for assisting President, Vice President Operations, Project Managers and Project Team in all daily tasks relating to ongoing projects. Prepare and distribute all Requests for Proposals (RFP). Review all incoming bids and generate Bid Summary for Client per RFP. Produce and distribute Award/Recommendation Summary to Client per RFP. Produce all Purchase Orders, Change Orders and Service Orders as required for project. Produce and distribute weekly Executive Summary and Project schedule. Produce and maintain cost tracking spreadsheet throughout project. Receive, log, audit and process all project associated invoices for payment. Proof, edit and format Operations Manuals and Project Specifications. Generate and distribute inspection reports as needed. Generate electronic and hard copy job books per project requirements. Perform general administrative duties to include typing, copying, filing, arranging conference calls, meetings, maintain email files, etc.

• Marketing Assistant · RCI Consultants2007-04-01 – 2008-08-01

  Responsible for assisting Marketing Manager and Business Development Team. Assisted Marketing Manager with duties as assigned, including client relations-related activities. Formatted and edited letters, reports and all other correspondence from draft stage to client-ready work. Maintenance and management of client database. Control writing and editing standards of company documents (technical papers, presentations, manuals, policies and procedures, proposals, reports, marketing materials, website content etc.). Website management and maintenance, including liaison with external marketing support firm. Responsibility for external print production process, including coordinating work with vendors (printers). Responsible for updating and maintaining spreadsheet of all potential hires. Responsible for updating, maintaining, and distributing all resumes for all in house employees and contractors. Produced, edited, and distributed all company brochures for potential clients. Coordinated company clay shoot, created and sent invitations, assisted at the event.

• QA/QC Administrator · RCI Consultants2007-04-01 – 2008-08-01

  Responsible for quality assurance and quality control over inspection department. Review every report and timesheet from each inspector to ensure correct hours, correct charges, proper grammar, and adequate detail. Direct contact with inspectors to correct any field report or timesheet issue. First hand to inspection manager, assisted with: setting up conference calls, ordering materials (hard hats, etc.), coordinating hotel arrangements, finding available inspectors for positions needing to be filled, prioritizing manager emails, taking manager calls, and various other duties.

• Nurse Assistant / Office Assistant · Good Honest Medicine2005-02-01 – 2005-09-01

  General office duties included: Scheduling of appointments, making and filing charts, calling in prescriptions, faxing and mailing orders, as well as scheduling. Responsible for taking vital signs, discovering patients needs and questions, interacting with patients, drawing blood and performing other nursing procedures.

• Oncology Nurse Assistant · Norman Regional Hospital2003-01-01 – 2005-01-01

  Worked nights on the cancer floor as a nurse assistant while in school. Performed general nursing duties, comforting of patient's friends and families, etc.

Education

• Baylor University

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