Lydia Shaw

About

With over 15 years in event planning, execution, and program management, including 7+ years at Google, I excel in collaborating cross-functionally and influencing teams to achieve organizational success within budgetary constraints. As a trusted advisor to C-suite clients and senior stakeholders, I thrive in high-pressure environments and am adept at navigating rapid change. My passion lies in cultivating positive workplace culture and driving innovative solutions in the tech industry.

Experience

• Administrative Business Partner, GCS & ABP Site Lead · Google2020-05-01 –

  Key Contributor to Google NYC Community | Space Planning & Future of Work Initiatives *Drove space planning and occupancy strategies for Google’s NYC headquarters (SJT), collaborating with REWS, senior leadership, and cross-functional teams. *Spearheaded the Headcount Validation Dashboard, addressing post-Covid workspace inaccuracies, piloted with 15,000 NYC Googlers and slated for global expansion. *Created the NYC Hybrid Flexible Seating Knowledge Base, providing flexible workspace strategies for 15,000+ employees. *Partnered on Future of Work pilots, piloting innovative workspace designs at SJT with plans to scale globally. *Mentored Space Captains, fostering collaboration and enabling teams to focus on core responsibilities. Administrative Business Partner | GCS Site Lead | Google Customer Solutions Promoted October 2021 *Streamlined executive calendars, travel, and meeting coordination, balancing work-life priorities. *Planned and executed offsites, managing travel, accommodations, events, and budgets while achieving high satisfaction scores. *Attended leadership meetings, tracked action items, and ensured timely follow-up. *Coordinated the GCS Move to HUD345, completing a 12-week relocation in 4 days through seamless logistics and team collaboration. *Managed space allocation and onboarding for 700+ employees, ensuring accurate seating and addressing headcount growth. *Organized team-building events, including offsites and wellness retreats, to boost morale during WFH and RTO transitions.

• Administrative Business Partner, Waze · Google2018-03-01 – 2020-05-01

  Space Planning and Management *Led all seating moves and space assignments for Waze NYC’s 400+ employees, including 1 VP and 1 Managing Director, in the 8510 office. *Reach: 400+ Wazers Client Engagement and Experiences *Executed high-profile Magic Academy Summits and client meetings, including tours and surprise activities, achieving outstanding feedback and strengthening client relationships and delivering revenue. *Reach: 100+ clients and Wazers. Team Events and Bonding Activities *Organized global and regional team offsites, integrating business training, expert speakers, breakout sessions, and team-building activities to drive collaboration and alignment. *Reach: 400+ Wazers.

• Program Manager, Google BrandLab · AppleOne2016-04-01 – 2018-03-01

  Working with the brightest to help big brands maneuver the realm of digital media by utilizing YouTube and Google. Google BrandLab is a custom workshop experience designed to help brands think digital first. Run by a team of dedicated digital experts, we partner with brands and their creative + media agencies to solve a key brand challenge. We do this by exploring deep consumer insights and applying the right strategic frameworks to help brands more effectively reach and engage their target consumers using Google’s tools and technologies.

• Event Manager · Freelance Event Planner2007-03-01 – 2018-03-01

  Planned various social and corporate events for clients with budgets of all sizes. • Worked with outside vendors to procure rentals, entertainment, catering, florals for each event • Sourced sales leads and took incoming inquiries • Hired outside event staff as needed

• Manager, Programs and Events · CEW2014-08-01 – 2015-03-01

  Planned programing and logistics for 12-15 events per year. Provided support for an additional 15-20 events, including forums, signature events, and awards. CEW Liaison for 2 member committees; managed their communications and planning. ● Developed concepts for events by merging current trends with input from committee members and member feedback ● Worked with Sponsorship on event elements including communication, ticket sales, event collateral, and gift bags ● Created and managed event budgets for all events ● Worked with all event vendors including venue, catering, and Audio/Visual ● Responsible for coordinating Audio/Visual needs for all shows ● Worked with speakers and moderators to develop discussion guides for programs ● Worked closely with marketing to develop and execute targeted marketing plans for each event ● Designed and approved all event collateral ● Created PowerPoint presentations for events ● Managed all event components including staffing, event timeline, run of show, staff assignments, AV and floor plans ● Managed onsite event operations, execution and follow up ● Assisted with event planning, details and execution for CEW’s signature events ● Respnsible for researching potential event speakers and event concepts ● Prepped and worked with event speakers once topics and speakers were chosen

• Conference Coordinator · New Jersey Society of CPAs2012-06-01 – 2013-08-01

  Responsible for planning and producing over 30 events each year, including conferences, student programs, 3-day convention, 2-day tradeshow, and many smaller educational programs. • Worked with volunteer committees and internal departments to secure speakers, plan conferences, choose venues and design special events • Negotiated contracts with vended conference speakers, audio/visual companies, hotels, catering facilities to ensure the best possible rates • Gathered information for use in marketing materials and for conference manuals • Added conference material to website using HTML • Attended all conferences and events as the on-site coordinator to ensure that set up, registration, audio/visual is running smoothly • Maintained database of all events, including rosters, event evaluations and speaker information • Reconciled all expenses related to every event • Prepared profit and loss analysis after each event

Education

• Monmouth UniversityBachelor of Arts, Communication: Radio/TV & Music Industry

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